Implementing a social responsibility audit is a strategic process that helps ensure ethical sourcing, fair labor practices, and compliance with international standards. Whether you're a buyer sourcing from Asia or a supply chain manager, knowing how to properly execute a social audit can protect your brand and improve long-term supplier performance.
Step 1: Define the Audit Scope and Standards
Start by identifying what social aspects you want to assess—labor conditions, health and safety, environmental impact, etc.—and which framework to use (e.g., SA8000, BSCI, Sedex, WRAP). This step includes:
- Determining the type of audit: full factory audit, follow-up, or focused audit
- Choosing between announced or unannounced audits
- Aligning with your Code of Conduct or global standards
✅ Tip: Engage stakeholders early (buyers, CSR teams, suppliers) to agree on objectives and expectations.
Step 2: Select a Qualified Third-Party Auditor
A reputable, independent auditor ensures objectivity. Choose a provider experienced in your sourcing region and industry.
Why TIC?
- Over 18 years of auditing experience in Asia
- German QC standards, European management
- Fast reporting within 24 hours
- Local teams with global compliance knowledge
Step 3: Prepare the Supplier Facility
Notify the supplier and provide a checklist of required documents and compliance areas. Preparation often involves:
- Reviewing employment records, payroll, safety logs
- Ensuring accessibility of policies and licenses
- Conducting internal pre-audits or gap assessments
📄 Documents typically needed: worker rosters, payroll records, time sheets, grievance procedures, safety training logs.
Step 4: Conduct the On-Site Audit
Auditors will visit the factory and perform:
- Worker interviews (confidential)
- Physical inspections (PPE, fire exits, sanitation)
- Document checks (wages, hours, permits)
- Management interviews
🛠️ Focus areas include: child/forced labor, discrimination, occupational safety, working hours, and freedom of association.
Step 5: Analyze Findings and Receive Report
Post-audit, the third-party provider compiles all findings into a comprehensive report. It includes:
- Non-compliance issues (critical, major, minor)
- Supporting photo evidence
- Suggested corrective actions with deadlines
TIC's Advantage: Fast delivery of detailed, actionable reports — often within 24 hours of audit completion.
Step 6: Develop a Corrective Action Plan (CAP)
Work with the factory to address any violations. The CAP should:
- Assign responsibilities and timelines
- Prioritize high-risk issues (e.g., safety, forced labor)
- Include training, policy updates, or infrastructure improvements
🛠️ TIC can assist: We support suppliers with CAP development and ongoing guidance.
Step 7: Conduct Follow-Up Audits
To ensure lasting change, follow up with verification audits. These confirm that corrective actions were implemented effectively and sustainably.
- Schedule re-audits for high-risk findings
- Maintain continuous improvement cycles
Why Choose TIC for Implementation?
With TIC, you gain more than just an audit report. You gain a reliable compliance partner:
- Tailor-made audits: Based on your internal code or global frameworks
- Efficient tools: Online booking, digital reports, photo documentation
- Support: Our experts help guide your suppliers through remediation
Conclusion
Effective implementation of a social responsibility audit isn't just about checking boxes—it’s about building a resilient, ethical supply chain. With The Inspection Company (TIC), you get the expertise, tools, and speed needed to protect your brand and promote real change.
👉 Ready to get started? Contact TIC now for a consultation and customized audit plan.